1. Primary forms of identification must establish both identity and United States residency: A valid United States passport or United States passport card;

2. Secondary forms of identification must establish identity and may be used to supplement a primary form for residency if           it contains a current address:

The Annual Campus Security Report is distributed to the staff and students and available at https://josefsschoolofhairdesign.com/enrolling-financialaid-annualsecurityreport/.

The report describes our policies regarding crime and accident prevention, public safety, criminal and accident reporting, and emergency evacuation procedures. Campus crime statistics (per the Clery Act) are published in the Campus Security Report.

In keeping with the local state and federal laws, Josef’s School of Hair, Skin & Body’s students and employees shall not be permitted to possess, use or sell alcohol, illegal or controlled substances while on school premises. Staff and students are encouraged to report any violations of this policy by their peers immediately to the School Director. As long as the information is not necessary for legal or security purposes, Josef’s School of Hair, Skin & Body will keep student and employee medical and personal information confidential, in accordance with the law. The seriousness of a “Drug Free Work Place” makes our employment and student training respectable in our profession and community.

Students in violation of this policy can expect disciplinary action up to and including school expulsion/termination and/or referral for prosecution in accordance with the local, state and federal laws regarding the possession and consumption of alcohol and controlled substances. Legal sanctions for failure to comply may include suspension, revocation or denial of a driver’s license, property seizure, community service, imprisonment and/or monetary fines.

This policy applies regardless of whether a student has a medical marijuana card or is using marijuana legally under state law. Federal law still classifies marijuana as an illegal drug, and this policy complies with federal regulations and our commitment to maintaining a safe, productive, and drug-free school.

Available to those who qualify – Contact Todd Anderson
(701)235-9910 or todd@jsohd.com for assistance

To apply for federal student aid, the prospective student needs to complete the FAFSA or Free Application for Federal Student Aid. Completing and submitting the FAFSA is free and quick, and it gives access to the largest source of financial aid to pay for either the Cosmetology, Massage Therapy, Skin Esthetics or Cosmetology Instructor classes at Josef’s School of Hair Skin & Body.

The FAFSA application is found at: https://studentaid.gov/h/apply-for-aid/fafsa.  Complete the online application and include the school code: 010406 for either the Grand Forks or Fargo, ND location.

It is important to complete the FAFSA every year as the Financial Aid department uses the FAFSA data to determine eligibility for state and school aid, and some private financial aid providers may use the FAFSA information to determine whether you qualify for their aid.

FAFSA – Free Application for Federal Student Aid

Completing the FAFSA is the first step toward accessing federal, state, and school-based financial aid. This includes grant and loan opportunities. Even if you think you may not qualify, it’s important to apply every year.

• Website: https://studentaid.gov
• What you’ll need: FSA ID account, social security number, income/tax information and Josef’s school code, 010406.

Scholarships

Scholarships are free money that doesn’t have to be repaid. They are awarded for academics, leadership, community service, financial need, and more.

• Start searching early through local, state, and national databases.
• Use trusted scholarship search engines such as Fastweb.com, Scholarships.com, your high school’s resource office and Josef’s website https://josefsschoolofhairdesign.com/scholarships/.
• Watch deadlines closely and prepare personal statements and recommendation letters ahead of time.

WIOA – Workforce Innovation and Opportunity Act

The WIOA Program can help cover training and education costs for individuals pursuing in-demand careers, especially if you are unemployed, underemployed, or face other barriers to employment.

• Services may include tuition assistance, career counseling, job placement, and more.
  • Approval can take up to 90 days so be sure to allow them enough time after you apply to determine if you are eligible.
• To learn if you’re eligible, contact your local workforce development office or visit
  • ND: https://www.jobsnd.com/job-seeker/training-opportunities
  • MN: https://mn.gov/deed/programs-services/dislocated-worker/

Vocational Rehabilitation (VR) Services

Students with disabilities may qualify for vocational rehabilitation services to support their education and employment goals.

• Services can include assistive technology, tuition assistance, job placement, and counseling.
• Contact your state’s VR office
  • ND: https://www.hhs.nd.gov/vr
  • MN: https://mn.gov/deed/job-seekers/disabilities/ and/or https://www.rmcep.com/
  • MN: https://mn.gov/deed/programs-services/dislocated-worker/

Veteran’s Affairs (VA)

Students who are veterans or the spouse or dependent of a veteran may be eligible for certain VA programs (chapters) to support their education and employment goals.

• Visit the VA’s website to learn more. https://www.va.gov/education/

The staff and faculty are committed to assisting graduates to find gainful employment but cannot guarantee employment to any student, recent graduate or alumni of Josef’s School of Hair, Skin & Body. While we do not guarantee placement following graduation, reasonable efforts will be made to assist the student with professionalism, completion of job applications or resumes, mock interviews and job search skills.

Other assistance involves staff and faculty reaching out to employers to invite them to present about their company and positions available at both locations and will vary throughout the year with demand. In addition, Josef’s School of Hair, Skin & Body will put on a career fair (CONNECT) in the spring time and invite employers in as well in order to connect our student body with employers to gain more awareness of opportunities.

An authorized leave of absence (LOA) is a temporary interruption in a student’s program of study. LOA refers to the specific time period during a program when a student is not in attendance. A LOA refers to the specific period during a program when a student is not in attendance. A LOA is not required if a student is not in attendance only for an institutionally scheduled break. However, a scheduled break may occur during an LOA.

A LOA must meet certain conditions to be counted as a temporary interruption in a student’s education instead of being counted as a withdrawal requiring Josef’s School of Hair, Skin & Body to perform a refund calculation.

Josef’s School of Hair, Skin & Body may grant a LOA to an enrolled student in satisfactory standing who has extenuating circumstances requiring a temporary interruption in their attendance (such as childbirth, personal illness or disabling accident, or death in the immediate family), with a reasonable expectation for the student to return from the LOA. The LOA may not be taken intermittently. A student will not be granted a LOA if the LOA, together with any additional LOA’s previously granted, exceeds the maximum totals per program listed below:

Cosmetology: 62 calendar days in any 12-month period
Skin Esthetics & Cosmetology Instructor: 31 calendar days in any 12-month period
Massage Therapy & Nail Technology: Not Eligible for a LOA
Weekends and holidays are calculated in the total length of the LOA

Procedure requirements: The student must submit in writing request for a LOA to School Administration, stating the reasons for the request, the effective date, the return to school date (this date can be revised, not to exceed max calendar days listed per program) and the student’s signature.

If applicable, the request must be accompanied by a letter from a certifying professional (physician, physician’s assistant or nurse practitioner) unless extenuating circumstances apply. The letter must be on official letterhead and must include the diagnosis, the limitations it imposes on the student and a reasonable estimation of the recovery time. Josef’s School of Hair, Skin & Body reserves the right to verify qualification of the certifying professional.

If unforeseen circumstances prevent a student from providing a written request, the school may grant the student’s request for a LOA and collect the written request within 14 calendar days from the last day of attendance. In this instance, Josef’s School of Hair, Skin & Body will document the LOA as approved and collect the request from the student at a later date. Calculation for the return date is based on the amount taken during the leave, for example, the beginning date of the approved LOA would be determined to be the first day the student was unable to attend school because of the circumstance. If the last day of attendance is a Friday, the LOA’s start date will be calculated using the next scheduled class day (i.e., Monday).

Josef’s School of Hair, Skin & Body is required to take attendance, if all of the above documentation is not received within 14 calendar days from the student’s last day of attendance, Josef’s School of Hair, Skin & Body will administratively withdraw the student as of their last day of attendance.

The student must also contact the Financial Aid Director unless unforeseen circumstances prevent the student from doing so. The student’s financial aid will be put on hold until they return to school and will not be considered to be withdrawn so a Title IV financial aid or an institution refund calculation is not required at this time. A LOA will not affect the 133% maximum completion time for Title IV financial aid funding. An approved LOA does not involve additional charges by Josef’s School of Hair, Skin & Body.

The Josef’s School of Hair, Skin & Body LOA Review Committee (consisting of the School Director and other appointed Josef’s School of Hair, Skin & Body officials) will notify the student with the LOA Form of its decision. A student placed on a LOA is not eligible to participate in school related events/services onsite and offsite.

The student’s contract with an amended completion date will be placed in the student’s file for signatures upon their return. Student’s contract period and maximum time frame is extended by the same number of days taken in the LOA. An addendum to the original contract indicating changes to the contract period will be signed and dated by all parties. No additional charges will result with an approved LOA.

If the student knows when they will be back to school from an LOA but it is not the date that was put on the LOA form, they must put in writing the change to School Administration. The student may return earlier than the expected return date but no later. It is the student’s responsibility to keep track of their return date. If the student does not return by the expiration of an approved LOA, or chooses to not continue the course, the student will be required to withdraw or be terminated by following Josef’s School of Hair, Skin & Body’s Policy. Once withdrawal or termination notification is given, the Title IV refund calculation will be processed according to the last day of attendance. Failure to return may affect their loan repayment terms, including the exhaustion of some or all of the student’s grace period.

Students returning from a LOA or other official interruption of training must return to school with the same SAP they had prior to their departure.

A Cosmetology, Skin Esthetics, Cosmetology Instructor & Nail Technology graduate who has received a diploma from a licensed ND cosmetology/massage therapy school, must provide evidence of a high school or GED completion and must pass state licensing exams in order to practice services within North Dakota. The exams consist of a practical test, a state law written test and a national written exam. The graduate must pass all aspects of the state exam with at least a 75%.

The graduate will be considered a professional when a license has been granted by the State of North Dakota. The license must be renewed once a year. The first issued licenses are called the Operator’s License, which enables an individual to practice all aspects of Cosmetology or specialize in one area of Cosmetology. The Massage Therapist License enables an individual to practice all aspects of massage therapy or specialize in one area of massage therapy.

For more information go to the North Dakota State Board of Cosmetology’s website www.ndcosmetology.com or the North Dakota State Board of Massage at www.ndboardofmassage.com.

Rights to Privacy and Student Record Access
It is the school’s policy to guarantee the right of students or parent/guardian of a dependent minor to gain access to their own files. Students can review their files at any time with a written request to the Financial Aid Director. The school also allows a parent/guardian of a dependent minor to give written permission for the release of student-file information to a third party. The school does not need written consent to release student-file information requested as party of a legal request or for accreditation purposes. In all other instances the school will not release information about individual students without written permission from the student. All records are maintained for a minimum of six years.

Directory of Information
Josef’s School of Hair, Skin, & Body upholds the protection of student education records in accordance with Family Education Rights Privacy Act (FERPA). Other than directory information and specific exceptions outlined by FERPA, Josef’s School of Hair, Skin & Body will disclose student education records only with the written consent of the student. While FERPA allows for the release of a wider range of directory information, Josef’s School of Hair, Skin & Body’s Administrative Office has adopted an internal policy to release only: student’s name, name of course(s) taken, dates of attendance, certifications of completion, and photographs. Schedules can also be released to parents and guardians of dependent students, as defined by the Financial Aid Department.

Additionally, students are given the opportunity to request that this information not be released. By completing the Request to Opt Out of Directory Information form, a student may request that information not be released to non-Josef’s School of Hair, Skin & Body personnel or listed in the campus directory. Some of the effects of this decision to request confidential status will be that the student must make all changes with a signed authorization or in person with a form of ID; friends or relatives trying to reach the student will be unable to do so through Josef’s School of Hair, Skin & Body; information that the student was enrolled will be suppressed, so that if a loan company, prospective employer, family member, etc., inquiring about the student will be informed that Josef’s School of Hair, Skin & Body has no record of the student’s attendance here.

Attendance Progress Evaluation: All students must maintain at least a 75% cumulative attendance average of scheduled hours in order to be considered making SAP. The attendance percentage is determined by dividing a student’s total actual clocked hours by the total number of scheduled hours.

Academic Progress Evaluation: All students must maintain at least a 75% cumulative Grade Point Average (GPA) in theory and practical/clinic work. Grades will be determined by averaging all the weekly theory grades, all the practical/clinic grades for the period; these two averages will then be averaged together to determine your cumulative GPA. Theory and practical/clinic work will be graded according to the following scale:

91% – 100% Excellent
81% – 90% Very Good
75% – 80% Passing
Below 74% Failing/Unsatisfactory

Josef’s School of Hair, Skin & Body, being based on clock hours, does not have individual classes (students are not able to withdraw from individual classes); does not award grades of “incomplete”; the above grading scale is used for all assignments. Therefore, a student taking a failing/unsatisfactory grade on an individual assignment (practical floor sheet, project, test, etc.) will only affect the student’s GPA not the student’s attendance average. All programs offered at Josef’s School of Hair, Skin & Body are conducted year-round without breaks between Academic Years (Cosmetology Program only). Therefore, Josef’s School of Hair, Skin & Body does not have a specific summer program.

Evaluation Periods
For the purposes of meeting federal and accreditation standards, students must have performance evaluations at the following checkpoints based upon actual hours attended:

Additionally, under these regulations, students must complete the program in the maximum time frame allowed which is 133% of the program’s scheduled length:

For transfer & re-enrollment students, the same maximum time frame allowed (133%) will be determined based on 75% of their scheduled hours. When a potential student transfers to this school, the evaluation periods are based on the actual contracted hours and academic achievements at Josef’s School of Hair, Skin & Body.

Determination of Progress
For the purposes of meeting federal and accreditation standards, each student’s attendance and academic performance is evaluated at the required checkpoints related to their program as outlined in the Evaluations Periods policy. Students meeting the minimum requirements for academics and attendance at the evaluation point are considered to be making SAP until the next scheduled evaluation. Upon completion of the evaluation, students will be given a written copy of their evaluation, and the original will be stored in the student’s file. At that time, the students will acknowledge receipt of a copy of the SAP Report which indicates their performance evaluation results. The students will be notified of all evaluation results.

The SAP evaluations apply to all students, whether they receive financial aid or not. For students who do receive financial aid however, failure to meet the minimum standards of the SAP Policy may delay or terminate eligibility Title IV, HEA programs funds (if applicable) unless the student is on Warning or has prevailed upon appeal of the determination that has resulted in the status of Probation.

If enrollment is temporarily interrupted for a Leave of Absence (LOA), the student will return to school in the same progress status as prior to the LOA. When a student takes a LOA, the student’s contract period and maximum time frame is extended by the same number of days taken in the LOA and will not be included in the student’s cumulative attendance percentage calculation.

Non credit and remedial courses are not offered. Therefore, these do not have any effect upon Josef’s School of Hair, Skin & Body’s SAP Policy.

Warning Period: Upon failing to meet the minimum of 75% in attendance and/or academic performance, a student will be placed on “Warning” until the next SAP evaluation checkpoint. A student on Warning is eligible to receive Title IV funds. The student will receive an academic plan providing corrective actions to achieve the minimum of 75% in attendance and/or academic performance by the end of the Warning period.

Probationary Period: If a student has failed to meet 75% in attendance and/or academic performance by the end of the Warning period the student’s enrollment is immediately suspended. If it is determined that the student is capable of meeting the SAP standards by the next evaluation period, the student may submit an appeal in an effort to remain enrolled as a student at Josef’s School of Hair, Skin & Body. The written appeal must be received within five (5) school days of receiving the report and clearly describes the circumstances that affected the student’s academic and/or attendance performance since the last evaluation period.

If the student prevails upon appeal, the student may remain in school on Probation and be eligible to receive Title IV funds. The results of the appeal will be printed and stored in the student’s file. Additionally, the student will receive an academic plan providing corrective actions to achieve the minimum of 75% in attendance and/or academic performance by their next SAP evaluation period, or the maximum time frame established for the individual student within the academic plan. If at the end of Probation, the student has still not met both the attendance and academic requirements by not following through with the academic plan, the student will be determined not making SAP. This status requires the student’s financial aid to be terminated and the student may be administratively withdrawn due to non-compliance with the SAP policy. Re-entry on a cash pay basis will be at the discretion of the School Director, refer to the Re-entry Policy for additional information.

If no appeal was received or the appeal did not prevail, the student will not be eligible to receive Title IV funds, HEA program funds (if applicable) and the student will be administratively withdrawn. Students who withdraw prior to completion of the course and wish to re-enroll will return in the same SAP status as at the time of withdrawal.

Students may only file one appeal under the SAP Policy.

If at any SAP evaluation checkpoint, it is determined that the student will be unable to complete the program within the maximum time frame of 133%, the student may be administratively withdrawn from Josef’s School of Hair, Skin & Body and their eligibility for Title IV funds will be terminated.

Josef’s School of Hair, Skin & Body retains the discretion to administratively withdraw an enrolled student.

Appeal Procedure
A student may appeal by stating, in writing, their explanation and/or concern regarding their attendance/academic performance and submitting it to the School Director within five (5) days of the report. Reasons for an appeal may include a death in the family, a minor injury or illness of the student, or any other allowable special or mitigating circumstance. The student must submit with the appeal any documentation related to the circumstance, for example; a doctor’s note, hospital record, obituary, police report etc. The appeal should also include what has changed about the student’s situation that will allow them to achieve SAP by the next evaluation point. The School Director will review the appeal and meet with the student. The School Director will rule on the appeal after the meeting and notify the student and instructional staff in writing regarding this ruling within five (5) days. All appeal information (written appeal, meeting notes, appeal ruling, etc.) will be documented and kept in the student’s academic file. All appeal determinations are final. During the appeal procedure, students are not allowed to clock in while writing the appeal or during the determination of the appeal, not to exceed 14 calendar days.

Re-establishment of Status
Students not maintaining SAP may re-establish SAP and/or financial aid eligibility during their next evaluation period by achieving the minimum cumulative attendance and/or academic standards required for SAP. Academic plans are provided to students which outline the steps necessary to achieve SAP by their next evaluation period.

Grand Forks, ND Campus
2011 South Washington Street Grand Forks, ND 58201
(701)772-2728

Fargo, ND Branch Campus
3223 13th Avenue South Suite A Fargo, ND 58103
(701)235-0011 or (701)235-9910 (Administration)

Student advising in the areas of assistance with enrollment, financial aid, testing, evaluation, resume building and assistance in completing school records is available.

Upon approval by the ND State Board of Cosmetology, a student who transfers to Josef’s School of Hair, Skin & Body from a cosmetology school located in another state will be given 100% credit. A student transferring from a cosmetology school within ND will be given credit rounded down to the nearest completed hour upon verification by the ND State Board of Cosmetology.

To transfer to Josef’s School of Hair, Skin & Body, the approved transfer hours are counted as attempted and completed upon enrollment to determine when the allowable maximum time frame has been exhausted. When a potential student transfers to this school, the evaluation periods are based on the actual contracted hours and academic achievements at Josef’s School of Hair, Skin & Body.

Josef’s School of Hair, Skin & Body requires prospective transfer students to provide copies of:

Pending approval, the prospective student will need to apply for school following admissions procedures. In addition, to applying, they will also need to work with the Financial Aid Department to determine the school tuition for the remaining hours needed to reach the ND licensure requirements. The transferring student will also be responsible for any additional items such as books or equipment needed to fulfill the requirements of the course.

The School Director will then set a meeting to determine placement in classes and a suitable timeframe for the student to enroll and approve the requested campus. For the most part, students wanting to transfer into the Cosmetology or Massage Therapy Program will follow the same start dates as our new classes to align with orientation practices. The Skin Esthetics and Nail Program start date will be at the discretion of the School Director.

To officially withdraw, the student can initiate the withdrawal process either verbally, or in writing with the School Director. The tuition refund policy will apply to withdrawn students. The school will terminate (unofficially withdraw) a student upon ten consecutive school days of unapproved absenteeism.